Wadsworth Public Library
Meeting Room Policy
The primary purpose of the Wadsworth Public Library's meeting rooms is to provide a space for library and library–related activities. The needs of the Library, the Friends of the Wadsworth Public Library, and the Wadsworth Public Library Foundation will take precedence.
Community groups and sponsors of educational and cultural events are welcome to use the meeting rooms subject to availability and adherence to the following policies and guidelines.
- Applications for use of the meeting rooms may be made up to 3 months in advance, and all applications must be approved by the Library Director or designee. Applications are available at the circulation desk. Once an application has been approved, a copy of the form will be given to the group and a tip sheet highlighting the guidelines for room use will be attached.
- The meeting rooms are not available for commercial or for–profit entities. Money–making activities are not permitted unless they are part of a Library event. All meetings must be open to the public.
- The signer of the meeting room application, who must be an adult, is responsible for the orderly conduct of the group, and in the event of any damage to library property and/or equipment that individual will be liable. Young children accompanying adult users of the meeting room shall not be left unattended in the Library.
- Refreshments may be served in the first floor meeting room; however, refreshments are not permitted in the basement conference room, except during Library–related events. Smoking and alcoholic beverages are prohibited. Groups serving refreshments are responsible for providing all serving utensils and for cleaning up following their meeting.
- Admission or related fees are not permitted.
- The meeting rooms are available during normal Library operating hours and are provided free of charge. Meetings should be adjourned fifteen minutes before the Library' scheduled closing.
- The name, address, or telephone number of the Library may not be used as the official address or headquarters of any organization other than the Friends of the Wadsworth Public Library and the Wadsworth Public Library Foundation.
- Library audiovisual equipment is available only upon prior reservation and only to groups which have an experienced operator or which make arrangements in advance for training by library staff.
- Groups are responsible for arranging the chairs, tables, and other equipment to meet their own needs. Following their use of the room, groups must return the room to its original state.
- The Library reserves the right to deny use of the meeting rooms to any organizations which or individuals who have abused their privileges in the past. The Library also reserves the right to cancel or reschedule any meeting.
- The Library Board of Trustees and the Library staff do not assume any liability for groups or for individuals attending any meeting or program in the Library.
Adopted November 17, 1997
