Huron Public Library
Community Room Guidelines
The Meeting Rooms of the Huron Public Library may be used by groups from the community when the rooms are not being used for library activities. Provision of space does not constitute an endorsement by the library of any group or its activities.
The kitchen area and the Meeting rooms are available for meetings on a weekly ongoing basis Monday and Tuesday evenings and Monday and Tuesday afternoons on a first come, first served basis. The rooms are available during other time periods for periodic use on a first come, first served basis.
Hours:
- Meetings may be held between 8 AM and 8:30 PM Monday – Thursday, 8 AM and 5 PM on Friday and Saturday, 8 AM – 1 PM Saturday during summer hours, and 1 and 5 Sunday during winter hours.
- The rooms will be entirely vacated by the regular closing time of the library.
- If the meeting will run past the regular closing time, this must be indicated when the reservation is made so arrangements can be made to secure the building. The library will be vacated by 10 pm.
Reservations:
- Room reservations will be made through the Director's office 24 hours in advance.
- Room set up will be done by library staff according to arrangements requested when the reservation is made.
Fees:
- Payment of a $10 fee for room use is expected when the reservation is made or 24 hours in advance of the meeting if the reservation is made by phone.
- An additional fee of $5 will be charged for use of the kitchen beyond the preparation of a beverage.
- If the meeting will run past the regular closing time of the library, this must be indicated when the reservation is made so arrangements can be made to secure the building. An additional fee of $20 per hour (charged in 15 minute increments) will be assessed.
- Notification of cancellation of a reservation must be made 24 hours in advance or fee will be forfeited.
- Any exemptions will be made at the discretion of the Director.
Limitations:
- May not be used to promote commercial products or services.
- Attendance fees may not be charged.
- Observance of the capacity limits of the rooms as determined by fire code
- May not be used for parties (birthday, showers, etc.).
- Adults only, or youth groups with adult supervision (over the age of 18)
- Programs will not be disruptive to library operations or patrons.
Responsibilities Of Sponsoring Group Or Organization:
- No alcoholic beverages are permitted.
- No smoking is permitted.
- Leave room in neat and clean condition.
- Place trash in receptacles provided.
- Wash, dry and replace dishes in kitchen area.
- No library dishes or equipment may leave the building.
- Pay for loss or damage to library property, including any major time spent by custodial staff to restore room to original condition.
- The person signing the Room Request Form will be held responsible for conduct and any damage incurred to the building or equipment.
Any group violating these guidelines will lose use of the Meeting rooms and kitchen area.
Any requests for room use not covered by these policies will be considered by the Board of Trustees. Requests shall be made in writing and submitted to the President of the Board.
Approved 8/14/2002
