Mansfield/Richland County Public Library
Materials in General – Gifts of library materials will be accepted and added to the collection only if they are needed and meet the criteria of the collection development policy. Items not added to the collection will be sold by the Friends of the Library, given to other libraries or discarded.
Collections – Gift collections will be accepted only by the Director, with the counsel of the Board of Trustees as appropriate, and with the understanding that the collection may not be kept intact.
Periodicals – Gift periodicals will be evaluated to determine their suitability for adding to the collection.
Return of Items – Once a gift is accepted by the library it will not be returned. See Appendix #N1 Donation of Materials Form.
Recognition Gifts – The library welcomes monetary gifts for purchase of library materials given in recognition of individuals or organizations. The names of the donor(s) and the individuals or organizations recognized by the gift will be listed on a bookplate and affixed to the material.
Other Monetary Gifts – The library welcomes gifts of cash for the direct purchase of library materials and will try to accommodate the subject or title preferences of the donor. A book plate recognizing the donor will be affixed to the material if desired. Substantial cash offerings, securities, and bequests will be handled by the Director, who, with the Board of Trustees, will work out terms of acceptance that are compatible with library policies, the donor's intent, and applicable laws.
Real Estate or Other Personal Property – The library will accept gifts of real property that support the mission of the library. Such offers will be handled by the Director, who, with the Board of Trustees, will determine the suitability of the gift and work out terms of acceptance that are compatible with library policies, the donor's intent, and applicable laws.
Evaluation – The library will, if requested, provide a written acknowledgment of the receipt of gifts, but in accordance with income tax regulations will leave the determination of a value of the donation to the donor.
Adopted 3/23/93
Appendix N1
Date_____________________________________________________
Name____________________________________________________
Address__________________________________________________
City______________________________________________________
ZIP_______________________________________________________
has donated books and/or other library materials to the Mansfield/Richland County Public Library. This form will serve as a receipt for purposes of income tax deduction. The Internal Revenue Service advises the library that it is the responsibility of the contributor to determine the fair market value of the contribution.
This donation is made with the understanding that such materials may be added to the library's collection if they meet the criteria of the collection development policy. Donated items will not be returned.
Signature of donor_______________________________________
Signature of staff member_________________________________
Number of items_________________________________________
Description of items______________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
The original of this form goes to the donor and a duplicate will be retained by the library.
