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Statewide Delivery Shipping Instructions

Packing | Shipping Labels

Packing

  1. Shipping Containers – Most Cargo shipments will use canvas bags. However, any of the following are acceptable types of shipping containers:
    1. Plastic Tubs. The flaps of the plastic tubs should be secured with wire ties to prevent materials from spilling out.
    2. 9" x 12" or larger envelopes. Padded jiffy bags should be stapled, not taped shut, so they can be reused. For the zipper envelopes, pin the zipper to the bag with a safety pin.
    3. Canvas Bags. If additional canvas bags are needed, post a message to statelibdelivery@winslo.state.oh.us stating the type(s) of bags needed. Please do not accumulate excess quantities of bags: they should be returned to SEO in Caldwell by US Cargo. Defective bags should be returned to the State Library of Ohio in Columbus for repair. (Smudged windows can be cleaned with a spray cleaner or detergent).
    4. Cardboard Boxes. It is acceptable to use cardboard boxes but only if the boxes are strong and in good condition. Do not pack the cardboard boxes too full. The boxes should be sealed with a strong, reinforced packing tape. Do not use scotch tape for these boxes. Heavy self closing "Pizza-type" boxes are recommended for shipping.
  2. Weight Limits – Shipping containers should not exceed 40 pounds each for libraries. (US Cargo maximum is 70 pounds).
  3. Securing Items
    1. Place DVD's, CD's, CD-ROM's and other fragile items in bubble wrap or sleeves or "pizza style boxes" prior to placing them in shipping container. If items are not transported in plastic tubs or canvas bags, place fragile items in a padded bag.
    2. Do not tape bubble wrap to materials. Secure the wrap with a rubber band.
    3. For more secure transport, place a rubber band around books–on–tape and books–on–CD.

Shipping Labels

The latest shipping labels along with downloading instructions are available on this web page: Statewide Delivery Shipping Labels

  1. Shipping labels must be affixed to the side of all shipping containers. Shipping labels affixed to the top of a shipping container can be hidden when other containers are placed in a stack.
  2. Shipping Labels, Return Address. The library's return address must be stamped in the left upper corner of the label.
  3. Shipping Labels, Old – You must destroy all old mailing labels attached to any shipping container. This will prevent the materials from being shipped to a previous location.
  4. Shipping Labels, Sort Station. It is very important that the Sort Station is on the label. It is in the right upper corner.
  5. Shipping Labels, Folded – Do not fold the mailing labels. The sorting station in the right hand corner must be clearly visible at all times.
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